Additional Call Setup Form

CaFÉ Terms and Conditions(Required)

I agree to the Terms and Conditions.

Agreement to Pay Service Fees:
To submit this form, you must agree to pay the service fees for each contest.

Billing Method:
As applicable, service fees will be billed to you upfront or offset against eligible entry fee payments.

Applicability of Billing:
Billing will occur regardless of the payment method chosen.

Insufficient Entry Fees:
If entry fee payments collected are insufficient to cover the service fees, you are responsible for the remaining balance.

Refund Policy:
Service fees are non-refundable, except for a contest order cancellation made within 30 days of the order date and if the contest has not been published.

Refund Within 30-Day Period (Paid Contests):
If you cancel your order within this 30-day period, and we receive payment for the contest, the service fees will be refunded to you.

Cancellation Within 30-Day Period (Offset Against Entry Fees):
If you elect to offset the service fees against eligible entry fee payments and cancel your order within this 30-day period, you will not be billed for the service fees.

Responsibility After 30 Days:
After 30 days, you are responsible for the service fees regardless of whether the contest is used or unused.

Acceptance of Terms:
By submitting this form, you are agreeing to these terms.

Basic Details

Organization Name(Required)

Name(Required)

Email(Required)

New Call Name(Required)

Would you like us to duplicate the template from an existing call on CaFÉ?(Required)

Yes

No

Name of the Call to Copy Application Details From(Required)

Would you like the jury type and work sample requirements to be kept the same?(Required)

To check these settings, visit the Call Editor. On the Event Information tab you'll find your jury type. On the Application Editor tab, you'll find the work sample requirements.

Yes

No

Would you like your call to be public and appear on the call listings page?(Required)

By choosing No your call will be setup as invite-only and can be accessed with the invitational private listing code.

Yes

No

Would you like more information about the CaFÉ Promotional E-Blasts?(Required)

Selecting Yes does not guarantee you an e-blast and you will receive an email about next steps.

Yes

No

Choose the Best Jury Type for your Call

Choose the right jury type for your call. If you want to learn about CaFÉ's jury types visit the help center.

Scoring by Art
This means that each individual artwork is judged separately. Each entry will only contain 1 work sample.

Example: An artist submits 5 paintings. Jurors give a separate score to each one. Some may be accepted, others may not.

Best for: Gallery exhibitions, art competitions, open calls for specific works.
Considerations:

Artists can not add additional work samples after submitting their application.
Artists can not apply multiple times within the same profile.
Scores are assigned per artwork (1 image = 1 score)

Can this be changed later? No, once an application is submitted, the jury type is locked.

Scoring by Application
The artist’s full submission (portfolio) is judged as a whole.

Example: An artist submits 5 paintings. Jurors give one score for the entire portfolio.

Best for: Artist residencies, fellowships, public art, programs selecting artists rather than artworks.

Considerations:

Artists can add additional work samples after submitting their application.
Artists can apply multiple times within the same profile.
Scores are assigned per application (1 application = 1 score).

Can this be changed later? No, once an application is submitted, the jury type is locked.

Which best describes your final selection?(Required)

Select an Artist – You’ll review the presented portfolio or submission as a whole.

Select Artwork(s) – You’ll review each individual piece and choose specific works.

Will you evaluate the artist’s presented portfolio as one rather than individual pieces?(Required)

Yes – You will judge the submission as a whole body of work.

No – You will judge each piece or entry on its own merits.

Will you accept multiple views of the same artwork?(Required)

Single View Only – One file (image, audio, or video) per artwork.

Multiple Views – Multiple files (images, audio, video) may be submitted for each artwork.

Based on your answers provided you may want to choose the jury type: Scoring by Application.

Based on your answers above you should choose the jury type: Scoring by Art.

How should your entries be organized and juried?(Required)

This cannot be changed once your call is published.

Choose Scoring by Art if you/jurors will evaluate individual artworks separately.

Choose Scoring by Application if you/jurors will evaluate artists based on their entire submission as a unit.

I understand that the chosen jury type cannot be changed once this call is published.(Required)

Yes, I understand.

Work Sample Details

What types of work samples (media) would you like to accept from applicants?(Required)

Minimum Number of Images(Required)

Please enter a number from 0 to 20.

Maximum Number of Images(Required)

Please enter a number from 0 to 20.

Applicants will be able to submit online links for audio and video submissions, as well as upload files to the CaFE system.

Minimum Number of Audio(Required)
Please enter a number from 0 to 6.

Maximum Number of Audio(Required)
Please enter a number from 0 to 6.

Minimum Number of Video(Required)
Please enter a number from 0 to 6.

Maximum Number of Video(Required)
Please enter a number from 0 to 6.

Total Minimum Number of Samples(Required)
Please enter a number from 0 to 20.

Total Maximum Number of Samples(Required)
Please enter a number from 0 to 20.

Phone
This field is for validation purposes and should be left unchanged.

CaFÉ CLIENT INFORMATION FOR CONTEST

Basic Details

Choose the Best Jury Type for your Call

Call Dates & Fees

Work Sample Details